What is the MSDS report application process?
Date：2025-09-09 10:17:34 Classification
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The complete process and key issues for MSDS (Material Safety Data Sheet) reporting to ensure that the content complies with international chemical safety regulations:
I. Core Concepts and Functions of the MSDS
1. Definition and Function
- An MSDS is a comprehensive technical document that conveys safety information during chemical production and trade. It is not a test report or certification, but rather provides key data such as a chemical's physical and chemical properties, health hazards, and safe handling.
- Core Uses:
- Guides the safe storage, transportation, and emergency response of chemicals;
- Meets mandatory compliance requirements for export customs clearance, e-commerce platforms (such as Amazon), and international logistics (sea/air transport).
2. Differences from SDS
- An SDS (Safety Data Sheet) is a term adopted by the International Organization for Standardization (ISO) and the European Union. Its content is consistent with an MSDS, but its format is more standardized and must comply with the GHS (Globally Harmonized System of Classification and Labelling of Chemicals) standard.
II. Application Process (Entrusted by a Professional Institution)
Step 1: Document Preparation and Application
| Required Materials | Detailed Requirements
| Basic Product Information | Product Name, Application, Manufacturer Information (Chinese and English)
| Chemical Ingredients | All Ingredient Names, CAS Numbers, and Exact Percentages (Range Indicated if Trade Secrets Contained)
| Physical and Chemical Properties | Melting Point, Boiling Point, Density, Flash Point, pH Value, etc. (Test Data, if Available)
| Safety Information | Handling Protective Equipment (e.g., Gloves/Goggles), Emergency Spill Procedures
Step 2: Select an Institution and Submit Application
1. Institutional Qualifications:
- Laboratories with ISO 17025 certification and GHS development experience (such as Dezewei Testing) are preferred.
2. Complete the Application Form:
- Indicate the target export country (e.g., REACH registration number required for the EU) and any special requirements (e.g., translation language).
Step 3: Preparation and Review (Core Step)
- Preparation Standards:
| Target Market | Applicable Standards
| Global Standards | GHS
| US | OSHA/ANSI
| EU | REACH Annex II + CLP
- Special Handling:
- Products with coatings (e.g., hand sanitizer gels) require disclosure of solvent volatilization risks;
- Battery products require additional electrical safety data (e.g., short-circuit protection).
Step 4: Report Delivery and Update
1. Timeline and Cost:
- Regular Process: 5-7 business days (approximately ¥800-¥2000);
- Expedited Service: 3 days (cost increases by 30%-50%).
2. Update Requirements:
- Annual Update: Regulatory changes (e.g., the EU's 2025 new heavy metal limits) require revisions;
- Ingredient Changes: Revision is required if the formula adjustment exceeds ±1%.
III. Key Considerations
1. Common Mistakes to Avoid
- ❌ Not indicating the CAS number for ingredient percentages → Leading to customs detention;
- ❌ Not providing a version in the target country's language (e.g., exporting to France requires a French SDS);
- ❌ Concealing hazard data → Incurring legal liability (e.g., failing to indicate carcinogenicity).
2. Self-Compiled Risk Management
- Strictly follow the exporting country's template (e.g., the US OSHA format); otherwise, the MSDS will be deemed invalid.
3. Special Scenario Requirements
- For hazardous materials shipped by sea: The MSDS must include the UN number and packaging level (used in conjunction with the Dangerous Goods Package Certificate);
- For e-commerce platforms: Amazon requires the "Non-Restricted Substances" label on the MSDS.
IV. Optimization Suggestions
1. Preliminary Preparation:
- Use free query tools:
- EU ECHA database (check GHS classification);
- US CDC Chemical Safety Database (check protective measures)
2. Cost Control:
Products within the same product series share basic data (e.g., only concentration of solvents is updated).
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