Aromatherapy essential oil EU UFI registration process
Date：2026-09-02 09:27:47 Classification
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Detailed Explanation of the EU UFI Registration Process for Aromatherapy Essential Oils
I. Basic Concepts of UFI
UFI (Unique Formula Identifier) is a mandatory labeling system established by the European Union under the CLP Regulation (EU Classification, Labelling and Packaging Regulation, EC No 1272/2008) for products containing hazardous mixtures. From 2021 onwards, all products containing hazardous ingredients (including some aromatherapy essential oils) placed on the EU market must display the UFI code on their labels so that toxicology centers can quickly obtain product ingredient information in the event of a poisoning incident.
II. Determining if a Product Requires UFI Registration
Whether aromatherapy essential oils require UFI registration depends on the following factors:
Product Classification: If the product is classified as harmful to health (e.g., skin sensitization, irritation, etc.)
Ingredient Content: Contains specific hazardous ingredients at concentration thresholds.
Usage: Consumer product (non-industrial use)
Market Scope: Placed in the EU market.
Note: Even 100% pure natural essential oils usually require UFI registration due to the presence of known skin sensitizing ingredients such as limonene and linalool.
III. Application Process (Core Steps)
Step 1: Preparation Phase
1. Gather Product Formula Information
Complete list of chemical components (including CAS number and EC number)
Concentration range of each component
CLP classification result of the product
Toxicological data
2. Determine the Submitting Entity
Manufacturers within the EU
Importers within the EU
Downstream users (e.g., brand owners with legal entities in the EU)
Non-EU companies: Must appoint an Only Representative (OR) in the EU
Step 2: Obtain the UFI Code
Generate a 16-character code using the UFI generator (ECHA provides a free tool)
UFI format example: ABCD-EFGH-JKLM-NOPQ
This code must be unique across all EU member states.
Step 3: Submit a Notification through the PCN Portal
Log in to ECHA Poison Centre Notification Portal (PCN Portal)
Submit product information in IUCLID format.
After submission, the system will automatically distribute the information to the poison centers in the countries where the product is listed.
Step 4: Labeling
Label the UFI code prominently on the product label. Suggested format:
UFI: ABCD-EFGH-JKLM-NOPQ
IV. Required Materials List
| Material Category | Specific Content
| Company Information | Legal Representative Name, Address, Contact Information, 24-Hour Emergency Number
| Product Information | Product Name, Use, Color, State, pH Value, etc.
| Complete Formulation | CAS Number, EC Number, Concentration (%) of all ingredients
| Classification Information | CLP Hazard Classification (GHS Icon, H/P Code)
| Toxicological Data | Acute toxicity, skin/eye irritation, sensitization, etc.
| Packaging Information | Packaging Type, Volume
V. Key Precautions
1. Confidentiality: Formulation information is confidential to competitors, but in emergencies, poison centers have the right to access the complete formulation.
2. Multi-country Markets: When products are sold in multiple EU countries, notification information will be distributed simultaneously.
3. Update Obligation: Notifications must be updated within 45 days of formula adjustments.
4. Language Requirements: Specific information must be submitted in the official language of each member state.
5. Costs: Submitting notifications through the PCN portal is free, but internal or external costs may arise for preparing IUCLID documents.
VI. Processing Time and Cost Estimate
| Item | Time/Cost
| Cycle | 3-5 working days
| Third-Party Service Fee | Approximately 500-2000 RMB (DEZEW Testing CNAS Registration No.: L8083)
VII. Special Scenario Handling
Non-EU Companies (e.g., Chinese companies)
Must entrust an EU Sole Representative (OR) to submit notifications.
The OR will be the legally responsible party for information submission.
It is recommended to choose an EU legal entity with REACH service experience.
Multiple Brands, Multiple SKUs
Different product formulas require separate UFIs.
Different packaging with the same formula can share a UFI.
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