How to obtain EU RoHS directive for office printers
Date：2025-11-04 10:01:49 Classification
：【question】 Visits：
Office printers exported to the EU do indeed need to comply with RoHS regulations; this is a crucial requirement for products entering the European market. The process can be followed according to standardized procedures to ensure compliance with the latest RoHS 2.0 requirements.
I. Core Requirements for EU RoHS Compliance of Office Printers
Office printers fall under Category 3, "Information and Communication Equipment," regulated by the RoHS Directive, and must meet the following requirements:
1. Controlled Substances: 10 hazardous substances (lead, cadmium, mercury, hexavalent chromium, PBB, PBDE, and 4 phthalates: DEHP, BBP, DBP, DIBP)
2. Limits: Cadmium ≤ 0.01% (100ppm), the other 9 substances ≤ 0.1% (1000ppm)
3. Implementation Date: Fully enforced since July 22, 2019, with no transition period.
II. Application Process (5 Standardized Steps)
1. Preparation Stage
- Provide product technical documentation: circuit diagram, BOM (Bill of Materials), instruction manual
- Prepare test samples: 2-3 complete printers (disassembled into homogeneous materials, such as plastic casing, circuit boards, cables, etc.)
2. Select a Laboratory
- Prioritize testing organizations with CNAS/CMA accreditation and EU recognition (e.g., Dezeway Testing, CNAS registration number: L8083).
- Ensure the organization can provide comprehensive RoHS 2.0 testing services.
3. Testing Implementation
- The laboratory conducts chemical analysis on the separated homogeneous materials (e.g., XRF screening + gas chromatography-mass spectrometry).
- Focus on high-risk components: plastic casing (phthalates), circuit boards (lead, hexavalent chromium), and cables (plasticizers).
4. Report Issuance
- Passing test: RoHS test report (must include product model, test items, limit comparison, etc.) within 5-7 working days.
- Failing test: Raw materials must be rectified (e.g., replacing with low-lead solder, halogen-free flame retardant) and resubmitted for testing.
5. Declaration of Conformity
- The company must sign a Declaration of Conformity (DoC) and archive the test report and technical documents.
- When affixing the CE mark to a product, a declaration of RoHS compliance must be made simultaneously.
III. Key Considerations
- Cost Reference: RoHS testing cost for a single printer is approximately 500-1500 RMB (depending on the testing institution and product complexity).
- Time Cycle Control: The standard testing cycle is 5 working days; expedited service can be reduced to 3 days.
- Risk Mitigation: Avoid using recycled plastics and substandard electronic components. It is recommended to request RoHS compliance certificates for raw materials from suppliers in advance.
- Regulatory Updates: Pay attention to the EU ECHA website. The newly added regulations for medical devices in 2021 have taken effect; there are currently no new substances added for office equipment.
IV. Document Checklist Template
| Category | Specific Documents
| Product Information | Model Specification Sheet, Complete Machine Photos, Structural Breakdown Diagram
| Technical Documents | BOM (materials of each component must be specified), Circuit Diagram
| Sample Requirements | 2 complete printers + key components (such as power adapter, ink cartridges)
| Other | Application Form (template provided by the testing institution)
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