Chemical Safety Data Sheet MSDS/SDS Report Processing
Date：2025-10-22 11:45:01 Classification
：【question】 Visits：
An MSDS is a comprehensive legal document that chemical manufacturers or distributors must provide to customers in accordance with legal requirements, detailing chemical characteristics. It provides information on sixteen items, including the chemical's physical and chemical parameters, flammability and explosive properties, health hazards, safe use and storage, leak handling, first aid measures, and relevant laws and regulations. The complete MSDS/SDS reporting process and key points:
I. Core Concepts and Uses of MSDS/SDS
1. Definitions and Differences
- MSDS: Material Safety Data Sheet, commonly used in the United States and Asia.
- SDS: Safety Data Sheet, a EU and ISO standard terminology compliant with the GHS (Globally Harmonized System).
Note: While the two are essentially the same, newer international standards often use the SDS. *
2. Core Functions
- Customs clearance and commodity inspection (verifying ingredient compliance);
- Essential documents for dangerous goods transportation (air/sea);
- Customer safety guidance (first aid measures, protective recommendations);
- Corporate safety management basis (chemical risk management).
II. Full Process (Five-Step Approach)
Step 1: Document Preparation
- Required Information:
- Full chemical name and percentage of ingredients (mixtures must list all hazardous components);
- Physicochemical properties (melting point, boiling point, flash point, pH, etc.);
- A brief description of the production process and intended use;
- Supplier information (manufacturer/importer name and address).
- Special Requirements: Hazardous products require additional toxicity data and an environmental hazard assessment.
Step 2: Select a Compliance Agency
- Prioritize laboratories or certification bodies with CMA/CNAS qualifications (e.g., Dezewei Testing's CNAS registration number: L8083);
- Confirm that the agency supports the standards of the target market.
Step 3: Testing and Documentation
| Step | Key Points
| Laboratory Testing | Conduct testing for physical and chemical properties, toxicity, etc. (Not mandatory for all chemicals; this may vary depending on regulatory requirements)
| SDS Preparation | Prepared according to 16 major specifications (see Table 1), focusing on:
- Hazard Identification (GHS Classification Label)
- Emergency Spill Response
- Handling and Storage Conditions
Step 4: Review and Revision
- Internal cross-verification of data accuracy (coordinated with technical and legal departments);
- Third-party review (to avoid common errors: misclassification, data inconsistencies, and missing items).
Step 5: Issuance and Distribution
- Obtain a formal report (typically bilingual, Chinese and English);
- Distribution to: Downstream customers, shipping companies, and regulatory agencies
III. Key Considerations
1. Version Validity
- Reports must be updated annually (immediately revised upon regulatory changes or formulation adjustments);
- China must comply with GB/T 16483-2008 or GB/T 17519-2013.
2. Avoiding Common Errors
| Problem Type | Solution
| Inconsistencies between hazard classification and data | Verify using the latest GHS classification standards
| Missing shipping information | Supplement UN number, packing group, etc.
| Confusion of multiple national standards | Customize reports based on export destination countries (e.g., the EU requires CLP regulations)
3. Special Scenarios
- Mixtures: Concentrations and interactions of all hazardous components must be provided;
- Lithium batteries/cosmetics: Additional specialized testing is required (e.g., thermal abuse, skin irritation).
IV. Cost and Turnaround Time
- Cost: ¥800-2000 per document (depending on the complexity of the chemical and the number of languages).
- Turnaround: Standard: 3-5 business days (expedited processing can be shortened to 24 hours).
Shen Gongwang Security: 44030602006947