Complete process of EU UFI registration
Date：2025-08-29 10:58:30 Classification
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EU UFI stands for Unique Formula Identifier. The CLP UFI CODE is a 16-character code you'll find on the labels of certain products that may be harmful to your health. The complete EU UFI registration process and key points are compiled based on the latest requirements of EU CLP Regulation (EC) No 1272/2008:
I. Confirming the Scope of Application
Products requiring UFI registration must meet the following criteria:
1. Product Type: Chemical mixture (such as adhesives, cleaners, coatings, inks, air fresheners, etc.);
2. Hazard Classification: Physical or health hazard (such as GHS classifications such as flammability, corrosiveness, and carcinogenicity);
3. Market: Placed on the EU market (including consumer or industrial use).
⚠️ Exempted Products: Pharmaceuticals, cosmetics, food, radioactive materials, pure gases, and explosives.
II. Registration Process
Step 1: Prepare Registration Materials
- Core Documents:
- Safety Data Sheet (SDS);
- Details of the mixture's ingredients (precise concentration, chemical name);
- Classification and labeling information (GHS labeling, hazard statements).
Step 2: Generate a UFI Code
- Generation Method:
- Generate online using your EU company Value Added Tax (VAT) number + a random number (0-268435455);
- If you do not have a VAT number, directly generate a 16-digit random number (format example: `N1QV-R02N-J00M-WQD5`).
Generate via the ECHA official website tool:
Step 3: Submit a PCN Notification
- Submission Channel:
- ECHA Poisons Centre Notification Portal (PCN Portal);
- Or a Member State designated submission system.
- Notification Content:
- UFI code, product intended use, toxicological data, first aid measures, etc.
Step 4: Review and Feedback
- Review Time: Typically 4 working days (expedited processing available);
- Result Processing:
- Approved: Receive confirmation letter from ECHA/Member State;
- Rejected: Revise and resubmit based on the feedback.
Step 5: Labeling and Document Display
- Labeling Requirements:
- The UFI code must be clearly printed/affixed to the label (format: `UFI:XXXX-XXXX-XXXX-XXXX`);
- There are no specific font requirements, but the font must be indelible.
- SDS: For unpackaged products, the UFI code must be indicated in Section 1.1.
III. Cost and Timeframe Reference
| Project | Cycle
| UFI Generation | Instant
| PCN Notification | 4 Business Days
| Expedited Service | 2 Business Days
IV. Key Points
1. Dynamic Update Obligation:
- If the formula concentration changes by more than 10% or the ingredients are changed, the UFI must be regenerated.
2. Supply Chain Responsibility:
- Importers/downstream users are the registered entities and must ensure the authenticity of ingredient information.
3. Risk of Non-Compliance:
- Failure to label the UFI or falsifying information may result in a fine of up to €100,000 and a ban on the sale of the product.
V. Operational Recommendations
1. Pre-inspection of ingredient compliance:
- Use CLP Annex VIII to verify hazard classification to avoid false positives;
2. Establish an update mechanism:
- Subscribe to ECHA list updates (new SVHC substances are added every six months);
3. Document retention:
- Keep notification records for 10 years to prepare for EU customs inspections.
For more practical guidance, please refer to: ECHA official website guidanceor professional testing agencies (such as Dezewei Testing).
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