Core process of cosmetics EU UFI registration
Date：2025-08-21 11:34:20 Classification
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The complete process and key points for EU UFI (Unique Formula Identifier) registration of cosmetics, integrated from the EU CLP Regulation and Practical Guide:
I. Core Process of UFI Registration
1. Confirm the Registration Entity
- Manufacturer: EU-based manufacturers can register directly.
- Importer/Distributor: Non-EU companies must submit through an EU importer or authorized agent.
- Responsible Person Requirements: Must have an entity in the EU responsible for compliance (can be the same as the Responsible Person for CPNP registration).
2. Prepare Registration Materials
- Safety Data Sheet (SDS): Contains complete ingredient information, toxicology data, and safety measures.
- Formulation Details: Exact chemical ingredient names (IUPAC/CAS numbers), concentration ratios.
- Product Identification Information: Trade name, intended use, emergency contact information.
3. Generate UFI Code
- Format: 16 characters (alphanumeric), automatically generated using the ECHA online tool.
- Generation Method:
- Log in to the ECHA official website and register an account;
- Fill in the formula data on the UFI platform, and the system will automatically assign a UFI.
4. Submit Registration Information
- Submission Path:
- ECHA unified submission channel (preferred);
- Or a member state designated system.
- Contents to be filled in: UFI code, product classification label, hazard warnings, and responsible person information.
5. Review and Feedback
- Review Cycle: Typically 5-15 working days (reviewed by ECHA or a member state agency).
- Result Disposition:
- Approved: Receives a registration confirmation letter and the UFI becomes effective;
- Rejected: Requires additional materials or revised formula and resubmission.
II. Key Points
1. Labeling Compliance Requirements
- The UFI must be printed on the product packaging in the format `UFI: XXXX-XXXX-XXXX-XXXX`.
- Must also comply with CPNP registration labeling specifications (including ingredient list, warnings, and responsible person information).
2. Exemptions
- Cosmetic mixtures with annual production volume less than 1 ton may be exempt (exposure risk assessment required).
- Products containing only a single, non-hazardous ingredient do not require a UFI.
3. Coordination with CPNP Registration
- Sequencing: Complete UFI registration first, then submit to the CPNP (the CPNP must reference the UFI code).
- Material Reuse: SDS reports and safety assessment data can be shared.
4. Fees
- Fees: UFI registration is free, but SDS preparation costs approximately.
III. Operational Recommendations
- Verify formulation compliance in advance:
Use ECHA's CLP Classification Tool to pre-assess ingredient hazards to avoid registration failures.
- Choose a professional agency:
Non-EU companies are recommended to entrust a compliance service provider (such as Dezewei Testing) to ensure that the responsible party is compliant with the UFI.
- Regular Update Mechanism:
UFI information must be updated within 72 hours after formula changes; otherwise, the product may be withdrawn from shelves.
Process Diagram:
A [Confirm EU Responsible Person] --> B [Prepare SDS + Formulation Data]
B --> C [Generate UFI on ECHA Platform]
C --> D [Submit UFI Registration]
D --> E [Audit Result]
E --> | Approved | F [UFI Marking + Synchronized CPNP on Packaging]
E --> | Rejected | G [Resubmit After Modification]
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