What is EU UFI registration? EU CLP-PCN-UFI registration process
Date：2025-08-15 10:06:58 Classification
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EU UFI registration is a mandatory safety labeling requirement for hazardous mixtures under the EU Classification, Labelling and Packaging Regulation (CLP). It aims to facilitate product traceability and emergency response through a unique formula identifier (UFI). The following is a structured explanation and application process:
I. Core Requirements of UFI Registration
1. Definition and Function
- The UFI is a 16-digit alphanumeric code (example format: `N1QV-R02N-J00M-WQD5`) used to identify the formula of a hazardous mixture.
- Purpose: In the event of an incident, poison centers can use the UFI to quickly obtain product ingredients, toxicity information, and first aid measures.
2. Applicable product scope
| Category | Specific product examples
| Consumer/professional use | Cleaners, adhesives, pigments, air fresheners, cosmetics
| Industrial use | Industrial lubricants, metalworking fluids, chemical raw materials
> Note: The mixture must meet both (1) physical/health hazards; (2) placed on the EU market
3. Exemptions
- Mixtures not classified as hazardous;
- Special products such as pharmaceuticals, foods, radioactive substances, etc.
II. CLP-PCN-UFI registration process
Phase 1: Preliminary preparation
1. Confirm the registration entity
- Manufacturer, importer or entrusted third-party agency within the EU (non-EU companies must go through an EU agent).
2. Documents and information
- Company information (name, address, EU VAT number);
- Product formula (ingredient concentration, hazard classification);
- SDS safety data sheet in accordance with (EU) 2020/878 standard (including toxicological information).
Phase 2: UFI Generation and Notification
1. Generate UFI Code
- Method 1: Enter your company's VAT number + any number (0-268,435,455) to generate it online.
- Method 2: Randomly generate if no VAT number is available.
2. Submit Poison Center Notification (PCN)
- Platform: Submit through the ECHA Single Portal (PCN Portal) or the Member State System.
- Content: UFI, formulation information, packaging specifications, first aid measures, etc.
- Language: Use the official language of the country of sale.
Phase 3: Labeling and Compliance Management
1. UFI Marking Requirements
- Clearly mark `UFI: <code>` (e.g., `UFI: J200-U0CW-500U-XXXX`) on the label or inner packaging, ensuring it is indelible.
2. Subsequent Maintenance
- Regenerate the UFI and update the notification when the formulation changes.
- Update the UFI information in the SDS report.
III. Timeframe and Precautions
| Steps | Key Risks
| UFI Generation | Formula Concentration Changes >5% Require Regeneration
| PCN Notification | Failure to Update SDS to the 2023 Standard Will Lead to Failed Notification
| Full Process | Expired Industrial Mixtures Failed to Be Registered Will Face Market Ban
> Practical Recommendations for Enterprises:
> - Entrust a third-party organization with ECHA certification (such as Dezewei Testing) to mitigate compliance risks;
> - Products with similar formulations can share UFIs to reduce costs.
Summary: Compliance Path Flowchart
A [Confirm that the product is a hazardous mixture] --> B {Contains coating/special ingredients?}
B --> |Yes | C [Update SDS to (EU) 2020/878]
B --> |No | D [Generate UFI Code]
C --> D
D --> E [Submit PCN Notification]
E --> F {Is the notification approved? }
F --> | Yes | G [Mark UFI on label]
F --> | No | H [Adjust formulation and resubmit]
G --> I [Place product on the EU market]
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